WebEx – Sharing and Recording

Two features commonly used in WebEx are sharing the screen and recording the session.  Let’s hit each of them here.

Sharing the Screen

Often, we have an image. powerpoint or other item on our computer we want to share with others in our meeting.  To do this, click on the Share button at the bottom of the WebEx window.  Then click on Screen, which will enable you to share your entire screen.

A couple of notes here.  First, be sure to close any sensitive information before sharing your screen.  If you have to share your screen and keep things open you don’t want others to see, choose the Applications option.  However, this one is still in Beta, so I recommend sharing the whole screen when possible.

From here, be sure you have the full screen selected and click “Share”:

This will allow others to see your screen.  From here, it’s time to make that Powerpoint go full screen and start your presentation.  If at any time you want to stop sharing, you can click Stop sharing at the bottom or go back to the WebEx window and click on Share.

Recording Video

Students can’t always attend meetings in WebEx.  For this reason, we have the option for meetings to be recorded.

To record a meeting, click on the Record button at the bottom of the WebEx window and click Record.  This will start the recording.  Once the recording has started, you’ll have two options, Pause and Stop.  If you pause, it’ll allow you to continue with the same file.  If you push Stop, it will end that file and begin processing in the background.

A couple of notes here.  It’s always a good idea to let participants know you are recording.  After hitting Record, simply state, “We are recording now.”  This will be the beginning of the video and make it clear what’s being recorded and what’s not.  Secondly, be aware recorded videos can and do end up on the public Internet.

So, once you are done with the recording and the meeting, Click the ‘x’ icon at the bottom of the WebEx screen and Leave Meeting.  If you use the Personal Room, this will end the meeting for all participants.

Which will take you back to the CCCS WebEx front page where you started the meeting.  However, there’s one button in the upper left you may have missed.  It’s the Recordings tab:

Click on that and you’ll see a list of your recordings.  Note that there is no limit on how much you can record.  However, there is a delay from the end of the meeting to the video being available.  Once the video is ready (you should receive an email when it’s ready) click the download button to download the .mp4 file.

Once the file is downloaded, you can distribute it to your students by uploading to Content in D2L.  The file will be too large to email to students.