D2L Archive (Purge) Rescheduled to Oct 6

This spring, our Purge was canceled due to COVID changes. We have rescheduled the removal of SP18, SU18 and FA18 courses from D2L to October 6, 2020. This will not include any Master Semester materials, just the live semester shells with student data.

A couple of things have changed since the original purge date. First, late this spring, CCCS adopted a policy where all D2L data must be retained for at least 5 years. Secondly, we had a situation where a former instructor went in and deleted their old shells, leaving a new adjunct without materials. So, we have to balance keeping materials according to policy while protecting it from being lost. Therefore, we’ve added a middle step we are calling Archive.

Every April, instead of purging data older than 13 months, we will be archiving it. This means the data can still be accessed by eLearning, but only with a Dean or Associate Dean approval. This will ensure the materials and student data are retained. It will also help keep your list of classes from getting out of control.

Then, every May, we will purge/delete permanently courses older than 5 years in accordance with the new CCCS policy. Warning emails will be sent out for both archive and purge dates.

  • Phase 1 (Live): Courses can be accessed by instructors directly until they are 13 months or older in April
  • Phase 2 (Archived): Courses will only be accessible through eLearning with permission of the Dean/Associate Dean. They are available until they are 5 years or older in May.
  • Phase 3 (Purged): Courses will not be accessible through D2L.

Our main goal with archiving and purging is the protection of student data. If you have course materials you’d like to retain, you are welcome to request a Master Semester shell from our Forms Page and copy them there for safe-keeping.

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