WebEx Integration with D2L On Hold

Cisco and D2L have built a tool that integrates WebEx into D2L’s learning platform. CCCS-IT did the work locally to WebEx and I installed the D2L piece. A couple of weeks ago, I did some testing and on February 8th, CCCS held a system-wide meeting to show off the tool. The problem is, I’ve run into some security concerns that are stopping me from turning it on to PPCC Online.

So, what’s the issue? Cisco has a tool called Teams. It’s a wonderful tool for collaboration that allows users to meet with other users in their organization in real-time with audio, video and screen sharing. It even allows users to invite others outside the organization to join the team and contribute. This allows teams to bring in experts to help with challenges they are facing.

This sounds great until it’s applied to an educational environment… In short, students would be able to invite anyone with an email address to teams embedded within D2L. No need to get instructor approval. Not even instructor notification. And since it’s the instructor’s online classroom, s/he would be responsible for any actions of the students or their guests. This was a step too far for me to feel comfortable turning the tool on. Several faculty, deans and associate deans agree. I’m working on getting some clarification about how I can reconfigure the tool, but so far, haven’t had any luck.

So, what can instructors who wants to use WebEx in their classes do in the interim? They can go to the CCCS WebEx site (https://cccs-meetings.webex.com) and login with their network password. They can then create a meeting and get the associated link. Copy/paste that link into D2L or even an email and all of the users have access to the meeting for as long as the instructor is logged in. It’s not as seamless as logging into D2L to create the link, but for the time being, it’s much more secure.

Have thoughts, comments or questions about WebEx and D2L integration? Post in the comments below.

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